Description

The job of public buyer has its particularities. This complete cycle allows participants to have a clear vision of the profession by integrating very recent regulatory texts. Thus, participants will be able to carry out appropriate actions until a contract is awarded. The final goal of this Public Purchasing training cycle is to have the keys to carrying out public purchases with as little risk as possible. This training is organized based on the regulatory texts relating to public procurement to continue with the call for tenders, the functional specifications and end with negotiation when this is possible within the framework of the public procurement procedure used.

Who is this training for ?

For whom ?

New buyer or existing buyer from the Public Sector. Agent in charge of purchasing for the state civil service, the hospital civil service and local authorities. Buyer of a non-public company but subject by its status to public procurement regulations.

Prerequisites

None.

Training objectives

Understand all the issues of public purchasing in relation to the regulations including the new provisions (December 2016 and dematerialization of public procurement from October 2018)

Know the requirements of public procurement and make efficient purchases in accordance with them

establish your specifications collaboratively

Select your suppliers or service providers who have applied

Negotiate

Training program

• Know the main guiding principles of public procurement
  • Identify texts of interest to public procurement.
  • Measure the importance of the principles of equality, transparency and free access to public procurement.
  • The unification of public procurement contracts.
  • Integrating the strengthening of responsible purchasing (CSR criteria).
  • The generalization of the dematerialization of public purchasing
• Arrange a consultation
  • Know the sources of assistance in defining the need and drafting a public contract.
  • Define a purchasing strategy integrating sourcing.
  • Choose a procedure and a form of market.
  • Assess the procedural thresholds.
• Master public procurement procedures
  • Manage contracts with an adapted procedure.
  • Respect the formalism of the open/restricted call for tenders.
  • Use special or derogatory procedures.
  • Making advertising and competition obligations more reliable.
• Select candidates and choose the winner of a public contract
  • Receive the offers.
  • Select the candidates.
  • Express the criteria for choosing offers and their weighting.
  • Write a report analysis of offers and information from unsuccessful companies
• Develop a business consultation file
  • Write an advertising notice and rules for the consultation.
  • Clarify the important clauses of the specifications.
  • Control the clauses with financial implications.
  • Scenario Scenario: 'The key stages of a market'.
• Distinguish regulatory documents from contractual documents
  • Define the function and normative content of the different documents.
  • Develop a list of questions related to the drafting of the advertising notice and the rules of the consultation.
  • The key points of drafting files
• Think about the organization of your consultation
  • Present the different phases of the purchasing process.
  • Express and formulate your need on a technical level.
  • Define a duration, an allotment and a form of market.
  • Express and weigh your offer selection criteria
• Write a Notebook of specific administrative clauses
  • Draft mandatory clauses.
  • Establish a framework of standard clauses.
  • Clauses guaranteeing proper execution.
  • Identify the regime of price clauses and other financial clauses
• Choose a Book of general administrative clauses (CCAG)
  • Delimit the scope of each CCAG.
  • Study the main plans provided.
  • Know how to deviate from general documents.
  • Implementation in situation Exercise on case
• Translate needs into functions and performance level
  • The main functions and secondary functions.
  • Transcribe each need into functions.
  • Establish the tree structure of functions.
  • The functional analysis.
• Organize and prioritize functions to organize the selection
  • Define function performance levels.
  • Prioritize functions and identify interactions.
  • Function validity check.
• Build functional specifications
  • The organization of the specifications.
  • Use a standard plan and adapt it to the context.
  • The CDCF in an iterative way: tool for consultation and validation.
  • The organization and framework of the response.
  • Scenario Exercise on a real case proposed
• The forms of negotiation offered by the Public Procurement Code
  • Write a report analyzing the offers and letters to the unsuccessful companies.
  • Procedures open to negotiation.
  • Use of a negotiated procedure.
  • Regulatory limits to negotiation.
• Negotiation in the field of purchasing
  • Forms of negotiation.
  • The difference between negotiation, information and development.
  • The negotiation system.
• Preparing for the negotiation
  • Possible negotiation points.
  • Negotiation strategy.
  • Drafting market documents to negotiate.
  • The argument writing.
• The course of the negotiation
  • The material conditions.
  • The conduct of the negotiation.
• The conclusion of a negotiated agreement
  • Stopping a negotiation.
  • The advantages, the considerations, the concessions.
  • The summary.
  • Adjusting the offer initial and contractualization of concessions.
• The outcome of the negotiation
  • Compliance with the planned terms of the negotiation.
  • Validation of the negotiated contract (PRM, control body).
  • Control.
  • Face-to-face interview simulations.
  • Evaluation of acquired knowledge