Description
This seminar will teach you how to implement a consensual design approach between the different stakeholders in an IT project, such as project management, project management and users, in order to optimize the value of the information system created. Indeed, the value of an information system is defined as the ratio between its capacity to satisfy the real needs of users and its cost. Value analysis is an approach that makes it possible to optimize this ratio from the upstream phases of projects and in the development of project portfolios. This seminar will present in detail the methodological tools to implement this approach, explaining its profitability and its limits.
Who is this training for ?
For whom ?
This seminar is aimed at all stakeholders involved in the design of information systems: CIOs, directors and project managers, project owners, project managers and users.
Prerequisites
No special knowledge.
Training objectives
Training program
- The specificities of the “Value Analysis” approach
- Definitions: value, functional analysis, value analysis, value management.
- French and European standards.
- The specificities of the approach: design in a facilitated multidisciplinary group.
- Design in view of costs and dissociation by services provided.
- The complete costs of computer systems.
- The complete costs of information systems.
- The structure of the value analysis process.
- Basic concepts of functional needs analysis
- Analysis of the causes of gaps between the expression of user needs and their actual needs.
- The concepts and vocabulary of functional analysis.
- Service functions, their natures, their levels.
- Constraints.
- Rules for the expression of service functions.
- The service function tree
- The service function tree, analysis grid in terms of a tree of services provided.
- The key element of the entire design process.
- The rules for constructing the tree of functions.
- The tools to help develop the tree: diagram of the surrounding environment, matrix of interactors.
- Function analysis by element, intuitive search, function validation.
- Expected performance of service functions
- The criteria for assessing the performance of functions, with their levels and the associated flexibility.
- The negotiation of expected performances.
- The tools to help the assessment of expected performance.
- The recurring costs of the existing system, the issues that can really be mobilized.
- Prioritization of service functions.
- The acceptable levels of recurring costs and investments by service function.
- The search for conceptual solutions
- Conceptual solutions, upstream of techniques.
- The principle of structuring systems through performance and associated tools.
- Methods of group creativity.
- The search for conceptual solutions by service function.
- The combination of ideas.
- Measuring the value of systems
- The instantaneous measurement of the value of a system.
- The instantaneous measurement of the increase in value provided by a project or a set of projects.
- Relationship between service functions and solutions.
- Satisfaction level of expected performance per service function.
- Investment and recurring gain per service function.
- Correlations with the relative importance of each service function.
- The evolution of value over time: evolution of overall satisfaction with expected performance and ROI.
- The use of value measurement tools as arguments and decision aids.
- The process of conducting a project value analysis
- The stages of the value analysis process on a project.
- The tools used and the distribution of roles in each stage.
- The deliverables.
- The application of the method to software package choices and technical overhauls.
- Conducting a Master Plan Value Analysis
- Analysis of the causes of discrepancies between the priorities given to projects and their actual priorities.
- The process of selecting and planning a portfolio of projects.
- Implementation of the approach
- The rules for the constitution of the working group and the choice of participants.
- The techniques for leading value analysis groups.
- The complementarity with IT project management methods.
- The impact of the approach on project costs and deadlines.
- The costs generated, costs, deadlines, and profitability of the approach itself.
- The use of the tools of the approach in a personal working method as a project manager.
- The conditions for success.
- Case study The approach and the main methodological tools will be illustrated by real cases.