Description

You are responsible for providing assistance to the project manager: planning, drafting reports of steering meetings, documentary classification of the project, etc. This training will allow you to understand the components and constraints of a project in order to assist with efficiency of your manager.

Who is this training for ?

For whom ?

Any person responsible for assisting a project or program manager, MOE-MOA assistant.

Prerequisites

Training objectives

Understand the project approach

Define your mission framework

Position yourself in the project

Follow the project

Training program

• What is a project ?
  • What a project is and is not, when to switch to project mode? The objectives and constraints of a project.
  • Collective reflection Exchange of experiences and encountered difficulties.
• Understanding the project approach
  • The three complementary cycles of a project.
  • The phasing of a project (stages, tasks and deliverables).
  • The different levels of decision-making in a project: comitology.
  • Collective reflection Different project life cycle strategies.
• The missions of the project manager and his assistant
  • The missions of the technical project manager and the project manager manager.
  • The different forms of positioning of the assistant, their limits of intervention.
  • Case study Delineate your role as assistant: mission letter.
• Prepare the project management plan
  • The framework note: objectives, issues, risks.
  • The breakdown of work and the "product": WBS/PBS.
  • The identification of project risks: action plans.
  • Scheduling (PERT) and planning of tasks and resources (GANTT).
  • The project budget (concept of Earned Value).
  • Example of a project plan in MS Project.
  • Examples of assistant interventions in the development of the project management plan (PMP).
  • Case study Propose two planning and budget scenarios to the project manager.
• Control the progress of a project
  • Know the progress as well as the trends: the follow-up meeting.
  • Integrate discrepancies, readjust the management plan (schedule, budget).
  • Create the summary management dashboard: key indicators.
  • The organization and running of management meetings: role of the assistant.
  • Case study rnDevelop a progress report on a GANTT schedule then establish the dashboard for the steering committee.
• Organize and control the documentary classification of the project
  • The main deliverables, positioning in the RACI responsibilities matrix.
  • Management of documentary changes and traceability.
  • Example of classification methods.
  • Project capitalization: the project report.
  • Collective reflection Analysis of the main project documents.