Description

This training will provide you with all the essential tools to successfully manage your projects, ensuring that functional goals, timelines, budgets, and quality standards are met. The techniques covered will be applied through a practical case study, which will serve as a common thread throughout the exploration of the various project phases.

Who is this training for ?

For whom ?

• Future project managers (non-IT).
• MOE, MOA.

Prerequisites

• No specific knowledge required.

Training objectives

Identify the key components of a business project and the roles involved

Estimate workloads and organize the project schedule

Develop and monitor a project budget dashboard

Anticipate, monitor, and control project risks

Use the right indicators to decide on outsourcing

Manage and communicate effectively throughout the project

Training program

• Introduction to project management
  • Define what a project is and what project management entails.
  • Understand the challenges and key aspects of managing a project.
  • Learn the fundamental concepts: project components, types, and key stakeholders.
  • Distinguish between the project lifecycle and the product lifecycle.
  • Identify major legal constraints and applicable standards.
• Defining project content
  • Prepare demand management: assess feasibility, define project boundaries, and write the project brief.
  • Define the expected deliverables: final product, operational service, or transitional outputs.
  • Determine the project scope.
  • Organize the project using a hierarchical breakdown (WBS).
  • Develop the project management plan.
  • Evaluate possible alternatives and scenarios.
  • Establish rules for managing project documentation.
  • Practical exercise: Identify different types of projects.
• Controlling Project Timelines, Costs, and Financial Performance
  • Estimate durations and workloads to assess human resource requirements: analytical methods, expert judgment.
  • Sequence activities using tools like the PERT network and Gantt chart: float, total slack, and critical path.
  • Apply compression techniques for scheduling and resource leveling.
  • Estimate project costs using various methods: analogous, parametric, bottom-up, three-point estimation, and reserve analysis.
  • Develop the project budget: aggregate costs, consult expert opinions, and integrate historical data and financial constraints.
  • Assess investment performance and control costs: break-even analysis, profitability threshold, and budget monitoring.
  • Practical exercises: Create a project schedule, build the budget for the first project phase, and calculate ROI.
• Risk Control and Management
  • Risk Management Planning: FMEA Methodology.
  • Identify risks using various techniques such as information gathering, checklist analysis, assumptions review, and SWOT analysis.
  • Conduct qualitative analysis to describe, categorize, and assess the likelihood and impact of risks.
  • Perform quantitative analysis using probability and impact matrices, risk criticality assessment, and risk modeling.
  • Develop a risk response plan including strategies for negative risks, positive risks, and conditional responses.
  • Investigate root causes of risks using tools like the Ishikawa diagram (5 Ms) and the “5 Whys” method.
  • Monitor and control risks through risk audits, variance and trend analysis, and performance measurement.
  • Practical exercises: Identify potential risks and develop appropriate response plans.
• Contracting
  • Plan contracts using a decision tree to choose between in-house production and outsourcing.
  • Launch a call for tenders: define functional and non-functional specifications, requirements, and response framework.
  • Select subcontractors based on evaluation criteria and scoring of proposals.
  • Manage and close contracts: negotiate the statement of work and quotes, finalize contract validation.
  • Oversee the integration of the service provider into the project management plan and ensure ongoing project monitoring.
  • Practical exercise: Use a decision tree for the “make or buy” strategy.
• Management and communication
  • Plan human resources by analyzing environmental factors and organizational assets.
  • Train, develop, and lead the project team: the 5 key stages of team building, recognition, and rewards.
  • Monitor and evaluate team activities.
  • Assess individual and overall performance.
  • Conduct individual and project-wide follow-up: progress reports, dashboards, and review meetings.
  • Plan communication by analyzing needs and selecting appropriate technologies, methods, and models.
  • Disseminate information and report based on required frequency, available tools, and project duration.
  • Manage, negotiate, and resolve conflicts: tensions, disagreements, blockages, and both overt and latent conflicts.
  • Practical exercises: Create the project responsibility matrix.
• Quality Management and Knowledge Retention
  • Understand the definition of quality and relevant standards.
  • Identify project acceptability criteria.
  • Plan quality by analyzing cost-benefit ratios and applying specific quality management methods.
  • Implement quality assurance and quality control: conduct audits and process analysis.
  • Conduct project reviews: successes, failures, and knowledge retention within the company and project archives.
  • Practical exercises: Identify quality metrics for the project.